Printing and mailing

Because printers differ widely in capabilities, speed, quality and cost, our office works with printing services to find the printer best suited to the design requirements, schedule and budget of your project. Printing generally takes two to three weeks, depending on the complexity of the publication. Special services (such as embossing) will take longer.

Once you have signed the Publications Approval Slip, you will also need to complete a Printing and Quick Copy Work Authorization Form and provide to printing services. The publications office will work with printing services to submit files/artwork and receive a printed proof of job. Both you and the graphic designer must review and approve for final print.

Delivery of finished publications
We will work with printing and mail services to ensure delivery of publications to a campus location of your choice. You should make arrangements for storage in advance of delivery.

Labeling, stuffing and mailing
Mail services will print addresses and bar codes onto mail pieces using ink-jet addressing. You just send them a copy of your updated list and they can process it to meet your needs. Some customers provide addresses printed on adhesive labels instead of onto mail pieces. Mail services can apply these labels as an option, but they encourage you to use the direct, laser-jet printing method.

Respecting the privacy of Missouri S&T's alumni and friends is a high priority in the university advancement office. To receive mailing address information for alumni, you need to contact advancement services and submit a recordsrequest (Word document) at least 10 business days in advance.

You should arrange to have your envelopes stuffed.

Printing guidelines

Building and sustaining the university’s brand requires consistency in our messages and in the look of all our communications and marketing materials – from our brochures and newsletters to our websites and letterhead. In order to ensure the quality, consistency and efficient reproduction of printed material, all departments and student organizations are asked to work through Missouri S&T Printing and Mail Services for all their printing needs. Printing and Mail Services will review all documents submitted for printing for compliance with the university’s graphic standards, such as proper usage of the university’s logo and colors. Customers should review the university’s writing guidelines to become familiar with Missouri S&T’s marketing and branding requirements.  Responsibility for proofreading the documents and proper use of the university’ s name rests with the department or organization submitting the documents.

Printing and Mail Services currently handles more than 95 percent of all printing services for the Missouri S&T campus. Its staff has extensive knowledge of and experience with the printing process to answer questions, give advice, evaluate bid proposals, seek the best prices, review job costs and check the quality of printing orders.

In addition to printing and photocopy services, Printing and Mail Services Department offers assistance in designing your department’s printed materials and can handle promotional items such as T-shirts, coffee mugs, pens and more. The department also offers large-format printing up to 42 inches wide, laminating up to 42 inches wide and mounting on foam board, as well as scanning services for conversion of paper documents to electronic ones. In addition, canvas prints of your photos can be stretched and mounted on wood frames.

Any photocopies made outside of the department should also be directed to Printing and Mail Services. For more information, visit http://printingmail.mst.edu .